DEPARMENTAL TEST KERALA: DISTRICT OFFICE MANUAL TEST 1

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The District Office Manual- Test 1

Quiz

 

1. How many flags bearing the same letter or number on a file can be used?
   
   1.   One
   2.   Two
   3.   Three
   4.   No limitation
2. L-Dis file is to be retained for____________ years.
   1.   Permanently
   2.   10 years
   3.   3 years
   4.   One year
3. What is procedure to be followed on a paper marked 'X.L.Dis'?
   
   1.   Do not register, but return in original
   2.   Do not register, but lodge
   3.   Register and Lodge
   4.   Register and Return in original
4. What is the periodicity of inspection by the head of section of the personal register of the clerk who is dealing with plague correspondence?
   
   1.   Once in a week
   2.   Twice in a week
   3.   Thrice in a week
   4.   Once in two weeks
5. Which of the following Register is maintained in form V, Appendix-B?
   
   1.   Stamp Account
   2.   Distribution Register
   3.   New Case Register
   4.   Fair Copy Register
6. Distribution Register is destroyed after __________ years.
   
   1.   10 years
   2.   5 years
   3.   3 years
   4.   one year
7. How the strings of the upper file be tied in the case of 'linking files'?
   
   1.   Round the lower file
   2.   Round the upper file
   3.   Under the lower file
   4.   Under the upper file
8. The 'notes' shall be removed from the files submitted to
   1.   Collector
   2.   RDO
   3.   Courts
   4.   Government
9. A disposal that is not to be registered is marked as
   1.   F
   2.   D
   3.   X
   4.   L
10. A confidential paper must be placed in
    1.   Double Envelops
    2.   Green Envelops
    3.   Red Envelopes
    4.   Yellow Envelopes
11. Who is the custodian of 'Demi-official Correspondences'?
    1.   Personal Assistant
    2.   District Collector
    3.   Sheristadar
    4.   Head of Section
12. Which filling system is easier in taking out records and replacing them?
    1.   Horizontal filing
    2.   Cross filing
    3.   Vertical filing
    4.   Chronological filing
13. When a 'requisition slip' is kept in the place of the record?
    1.   When the record is destroyed
    2.   When the record is lost
    3.   When the record is stolen
    4.   When the record is taken out
14. The 'abstract of pendency' is prepared in Form No:
    1.   Form V
    2.   Form VI
    3.   Form VII
    4.   Form VIII
15. A posting list will be submitted to the Collector at least once in
    1.   Fortnight
    2.   Week
    3.   Month
    4.   Quarter
16. Envelopes should be made by ____________ of the office, in his spare time.
    1.   Muchi
    2.   Duffedar
    3.   Peon
    4.   Sweeper
17. Rough notes and Drafts should be made on
    1.   Fresh paper
    2.   Cheapest paper
    3.   Printed notes
    4.   Back of new forms
18. Personal Register is destroyed after ___________ years.
    1.   10 years
    2.   5 years
    3.   3 years
    4.   one year
19. Percentage of pendency is to be entered in the _____________ column of the Arrear List.
    1.   4th
    2.   3rd
    3.   7th
    4.   5th
20. Buildings are classified in how many numbers, for the purpose of providing ordinary fire appliances?
    1.   3 Classes
    2.   Only one
    3.   4 Classes
    4.   Two Classes
21. 'Particulars of valuables enclosed', in which of the following registers, such a column appears?
    1.   Security Register
    2.   Suit Register
    3.   Periodical Register
    4.   Personal Register
22. In which column of the Suit Register, the number and date of order sanctioning to perfect appeal, shall be entered?
    1.   10th
    2.   12th
    3.   11th
    4.   13th
23. To whom, the clerk on leaving the office, hand over the updated copy of manual?
    1.   Sheristadar
    2.   Section Head
    3.   Successor
    4.   Record Keeper
24. Duties and Responsibilities of Sheritadar is contained in ___________ paragraph of DOM
    1.   9th
    2.   10th
    3.   11th
    4.   12th
25. The person who is responsible to see that the Collector's room is properly swept
    1.   Peon
    2.   Driver
    3.   Security Officer
    4.   Duffedar
26. Which is mode of communication to the Shirestadar by a peon reporting the outbreak of small pox in his dwelling place?
    1.   post card
    2.   Inland letter
    3.   Type written
    4.   Telephonic message
27. A clerk proceeding on casual leave, needs to hand over office key in his custody to
    1.   Other clerk
    2.   Section head
    3.   Security staff
    4.   Shirestadar
28. Returns due on a Sunday will be sent on
    
    1.   On the day before Sunday
    2.   On the same day
    3.   One day after Sunday
    4.   None of the above
29. Who is the person responsible for the proper maintenance of 'Call Book'?
    1.   Tappal clerk
    2.   Record keeper
    3.   Fair copy supt.
    4.   Dispatch clerk
30. New case Register is destroyed after ____________ years.
    1.   10 years
    2.   5 years
    3.   3 years
    4.   one year
31. Who is the person authorized to read the Govt: Gazette carefully and invite the attention of the collector on important matters?
    1.   Sheristadar
    2.   Personal Assistant
    3.   Section Heads
    4.   Camp clerk
32. Which of the following Register is maintained in Form IV, Appendix-B?
    
    1.   Personal Register
    2.   Distribution Register
    3.   New Case Register
    4.   Fair Copy Register
33. What is the maximum number of 'Call Books' to be used in an office?
    
    1.   5
    2.   2
    3.   3
    4.   One
34. How many columns are there in a Register of New Cases?
    1.   6
    2.   4
    3.   5
    4.   3
35. What is the colour of fly leaf of current file?
    
    1.   Blue
    2.   Yellow
    3.   Brown
    4.   White
36. How many days of casual leave will be forfeited towards the penalty for 3 days of late attendance without permission?
    1.   3 days
    2.   Two days
    3.   One day
    4.   One and half days
37. What is meant by 'X N. Dis?
    
    1.   Do not register and not return in original
    2.   Register and Return in original
    3.   Do not register, but return in original
    4.   Register and Not to return in original
38. Stock Files are
    
    1.   Routine File
    2.   Orders File
    3.   K Dis File
    4.   N Dis File
39. Action is to be taken on a paper within a period of ___________ days inclusive of holidays.
    1.   5
    2.   7
    3.   20
    4.   2
40. Record room is to be inspected by head of the office in every
    
    1.   December
    2.   March
    3.   January
    4.   April
41. A Pauper suit register contains ____________ columns.
    1.   5
    2.   7
    3.   20
    4.   2
42. Official Communications to Hon:High Court is addressed to
    1.   Chief Justice
    2.   Registrar
    3.   Advocate General
    4.   Govt: Pleader
43. Fair Copy Register is destroyed after _________ years.
    1.   10 years
    2.   5 years
    3.   3 years
    4.   one year
44. D-Dis file is to be retained for __________ years.
    1.   Permanently
    2.   10 Years
    3.   3 Years
    4.   One Year
45. Which of the following Register is maintained in Form XI, Appendix-B?
    1.   Personal Register
    2.   Distribution Register
    3.   Periodical Register
    4.   Fair Copy Register
46. The Revenue Business Report to be sent to Board by the Collector is in the ___________ form.
    1.   Appendix-G
    2.   Appendix-F
    3.   Appendix-H
    4.   Appendix-K
47. Tapal book contains ___________ columns.
    
    1.   5
    2.   7
    3.   20
    4.   2
48. Copies of proceedings on disciplinary cases against the staff members should be signed by
    1.   Head of Section
    2.   Head of Department
    3.   Head of Office
    4.   RDO
49. Attendance has to be close daily after ____________ minutes.
    
    1.   60 minutes
    2.   45 minutes
    3.   30 minutes
    4.   10 minutes
50. How many days of 'Special Casual Leave' are allowed in a year for voluntary donation of blood?
    1.   3 days
    2.   Two days
    3.   One day
    4.   One and Half days
51. Personal Papers relating to officials shall be indexed under
    
    1.   Office concerned
    2.   Name of Officer
    3.   Posts held
    4.   District wise
52. Administration reports to be sent to Govt :
    1.   Monthly
    2.   Quarterly
    3.   Half Yearly
    4.   Annually
53. The word 'Jamabandi' refers to inspection of
    1.   Land Tribunals
    2.   Village Offices
    3.   Taluk offices
    4.   Deputy Tahsildar's office
54. A Deputy Collector (LR) closes an encroachment file due to undue delay in receiving a report from the village office. What is it called?
    1.   Filing
    2.   Lodge
    3.   Premature disposal
    4.   Sent to records
55. Which of these disposals are put into brown paper disposal jackets?
    
    1.   K and N
    2.   R and L
    3.   L and D
    4.   R and D
56. A paper can be transferred to call book, it there is no action for a period of
    1.   6 months
    2.   12 months
    3.   24 months
    4.   9 months
57. Revenue Business returns is to be submitted by
    1.   20th of the month
    2.   25th of the month
    3.   30th of the month
    4.   25th of every month
58. Stamp Account Register is destroyed after ____________ years.
    
    1.   10 years
    2.   5 years
    3.   3 years
    4.   one year
59. ___________ is the latest method of preserving files in an office.
    
    1.   Binding
    2.   Lamination
    3.   Digitalization
    4.   Printing
60. Which of the following Register is maintained in Form 11, Appendix-B?
    
    1.   Personal Register
    2.   Distribution Register
    3.   New Case Register
    4.   Fair Copy Register
61. Casual leave can be combined with
    1.   Earned Leave
    2.   Commuted Leave
    3.   Half Pay Leave
    4.   None of the above
62. Which of the following details will be obtained from the 'list of record files'?
    1.   Date of disposal
    2.   New case number
    3.   Number and Subject
    4.   Natural of disposal
63. Who is the custodian of one set of duplicate keys of office?
    1.   Head Clerk
    2.   Head of Section
    3.   Head Peon
    4.   Head Watchman
64. Disciplinary proceedings may be initiated against a clerk if he had submitted a stamped document
    1.   Without punching
    2.   Without opening
    3.   Without sealing
    4.   Without numbering
65. Where a dispatch stamp will be affixed on, if there is an office copy of the dispatched paper?
    1.   Current file
    2.   Office copy
    3.   Fair copy
    4.   Margin of note file
66. What is the date fixed for submission of Revenue Business Report by a Divisional Officer to the Collector?
    1.   5th of every
    2.   10th of the month of the following half year
    3.   1st of the month of the following half year
    4.   20th of the month of the following half year
67. Which of the following register not maintained in a Deputy Tahsildar's Office?
    1.   Distribution Register
    2.   Personal Register
    3.   Periodical Register
    4.   Fair Copy Register
68. Who will sort the tapals received in section wise with the assistance of Tapal Clerk?
    1.   Camp clerk
    2.   Head clerk
    3.   Sheristadar
    4.   Dispatch clerk
69. Which of the following is not to be noted in a Fair Copy Register?
    1.   Date of Dispatch
    2.   Date of receipt by Clerk
    3.   Date of receipt by Supt
    4.   Date of receipt by Typist
70. Abstract of pending files in Form VII should be prepared on ___________ of every month.
    1.   1st
    2.   5th
    3.   10th
    4.   20th
71. Record Issue Register is destroyed after ____________ years.
    
    1.   10 years
    2.   5 years
    3.   3 years
    4.   one year
72. Which of the following Register is maintained in Form VIII B, Appendix-B?
    1.   Personal Register
    2.   Distribution Register
    3.   Pauper Suit Register
    4.   Fair Copy Register
73. Which of the following Register is maintained in Form XV, Appendix-B?
    1.   Personal Register
    2.   Security Register
    3.   New Case Register
    4.   Fair Copy Register
74. Who will maintain the Call Book in a Deputy Tahsildar's Office?
    1.   Tapal Clerk
    2.   Dy. Tahsildar
    3.   Head Clerk
    4.   Record Keeper
75. The 'Title' of the file and the entry in column 4 of __________ Register will be identical.
    1.   Dispatch Register
    2.   Distribution Register
    3.   Fair Copy Register
    4.   Personal Register
76. In all correspondences, the Govt; is treated as
    
    1.   Singular
    2.   Plural
    3.   Based on merit
    4.   None of the above
77. Pauper Suit register is destroyed after ____________ years.
    
    1.   10 years
    2.   5 years
    3.   3 years
    4.   One year
78. The 'Hearing Card' will be kept always on the
    1.   Notice Board
    2.   Postings book
    3.   Collector's table
    4.   Sheristadar's Table
79. Who will arrange the papers submitted to collector properly in office and in camp?
    1.   Camp Clerk
    2.   Duffedar
    3.   Head Peon
    4.   Head watchman
80. Second punching will be done with
    1.   Star punching
    2.   Diamond punching
    3.   Circular punching
    4.   Machine punching
81. Who will prepare the 'Revenue Business Report' in Collectorate?
    1.   Sheristadar
    2.   ADM
    3.   Fair Copy Supt.
    4.   Camp Clerk
82. Which of the following is maintained in Form VI, Appendix-B?
    1.   Reference Slip
    2.   Distribution Register
    3.   New Case Register
    4.   Fair Copy Register
83. All the stamps in a file to be sent to record room will be punched with
    1.   Star punching
    2.   Diamond punching
    3.   Circular punching
    4.   Machine punching
84. Every clerk who will be marked with periodicals needs to be maintained a _________ register
    1.   Personal Register
    2.   Stock file
    3.   Periodical Register
    4.   Security Register
85. In a Fair Copy Register, what the letter 'C' prefixed to date of approval represents?
    1.   Draft Approved in Camp
    2.   Draft Approved by Collector
    3.   Matter related to 'Court'
    4.   Matter to be presented before the Cabinet Meeting
86. A current originated from the Collectorate is treated as
    1.   Very important case
    2.   Fresh case
    3.   Original case
    4.   New case
87. Arrear List is destroyed after __________ years.
    1.   10 years
    2.   5 years
    3.   3 years
    4.   -One year
88. Who will note the date and place of hearing on files ordered for posting by the Collector?
    1.   Camp Clerk
    2.   Heads of section
    3.   Section Clerk
    4.   Sheristadar
89. Where the word 'draft submitted' with dated initial will be noted?
    
    1.   At the foot of note
    2.   At the foot of draft
    3.   At the top of note
    4.   At the top of draft
90. Copy Application Register is destroyed after ___________ years.
    
    1.   10 years
    2.   5 years
    3.   3 years
    4.   One year
91. Which of the following Register is maintained in Form VII, Appendix-B?
    1.   Personal Register
    2.   Distribution Register
    3.   New Case Register
    4.   Pending List
92. The Revenue Business Report to be sent to RDO by the Tahsildar is in the _________ form.
    1.   Appendix-G
    2.   Appendix-F
    3.   Appendix-H
    4.   Appendix-K
93. Where the reply to the question noted by the collector in the margin will be supplied by the section?
    1.   In the margin below the question
    2.   In separate sheet
    3.   In continuation to the note
    4.   In the draft
94. Date of receipt of a current by the section should be noted in 3rd column of
    
    1.   Personal Register
    2.   Distribution
    3.   Dispatch Register
    4.   Security Register
95. Reason for rejection of a petition should be specified in the
    1.   Dispatch register
    2.   petitions register
    3.   Diary register
    4.   Draft order
96. Who should see that the typed papers were received back after the sign of the Collector and the same were dispatched without any delay?
    
    1.   Typist
    2.   Fair Copy Supt.
    3.   Section Clerk
    4.   Dispatch Clerk
97. Urgent Communications to Govt: must be sent in an envelope marked
    1.   Urgent
    2.   Special attention
    3.   Demi-official
    4.   Immediate
98. Security Register is destroyed after __________ years.
    1.   10 years
    2.   5 years
    3.   3 years
    4.   one year
99. The Revenue Business Report to be sent to Collector by the R.D.O. in the ________ form
    1.   Appendix-G
    2.   Appendix-F
    3.   Appendix-H
    4.   Appendix-E
100. K-Dis file is to be retained for __________ years.
     1.   Permanently
     2.   10 Years
     3.   3 Years
     4.   One Year

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